Our client is a renowned commodity MNC. It is now looking to hire 2 hands-on contract specialists (one at officer and one at specialist level) for its Iron Ore business.

 

Key functions

Deals Validation

• Check and validate the daily trade entries in Aspect system against the physical deal blotters and Trade Recap, thereby providing key point of control.
• Ensure the accuracy of data in the system through the validation of the daily trade entries, which has a direct impact on the commercial invoices
• Ensure all deal blotters are appropriately reviewed and signed off and then properly filed and stored in the relevant systems

 

Contract Management

• Manage both supplier and customer communications and negotiations regarding contracts.
• Analyse and identify potential operational issues prior execution that arise from the different contractual terms between purchase and sales contracts and propose resolutions to mitigate such operational risks.
• Draft both purchase and sales contracts independently
• Submit contracts to suppliers and customers for review.
• Liaise with suppliers and customers to agree final terms, escalation to legal and / or Ferrous Trading Purchasing Managers and Iron Ore Marketing Sales Managers  
• Monitor execution of contract and subsequent filing of all contractual documentation in relevant repository.
• Manage approval process to deliver timely and accurate returns within the governance framework.
• Identify and escalate any non-standard deals or contracts.

 

Contract Preparation and Execution

• Interface with the Traders to understand and analyse key contractual terms and conditions
• Identify and evaluate potential contractual terms mis-matches for purchase and sales contracts and highlight to the Traders for their attention
• Work with the Traders to understand their strategies in retaining/ optimizing value through such mis-matches and incorporate such contractual terms in the drafting of the physical contract to protect the firm’s interest
• Act as a gate-keeper to protect/ minimise the potential value loss through the different contractual / commercial terms of the 3^rd party purchase and sales contracts
• Understand and evaluate the different payment terms of the purchase and sales contracts and provide advice on workability of the contracts to manage cash flow and working capital.
• Compile draft and final contracts on behalf of the Traders, including addendums and variations. This requires understanding the contractual framework and structure, providing first level contracting advice to the Purchasing/Sales Managers and Sales Operations Specialists; tracking and advising on the compliance of the contractual obligations to Group Policies

 

Contract Reporting

• Provision of regular and ad hoc reporting in relation to Contract status, customer performance status, service delivery and issues associated with Contractor Administration and Preparation.

 

• Min 3 to 8 years of experience with contract documentation, preferably in Bulk Commodities (key focus)
• Operational knowledge of Purchase and Sales of Goods Contracts for Bulk Commodities
• Transactional or operational knowledge of detailed product specifications, delivery terms (such as laycans, demurrage penalties, etc.) or documentation requirements (bills of lading or payment requirements based on documents).
• Contract preparation, drafting and administration
• Understanding of Port and Shipping terms, activities and process
• Systems administration and management
• Good communication skills written and verbal
• Highly proactive with a disciplined approach
• Strong ability to work multiple parties from a variety of backgrounds
• An ability to work on own initiative and self-motivated
• Highly organised, strong workflow/coordination/process orientation
• Excellent planning and organisation skills and the ability to manage competing priorities
• Good numerical, analytical skills and attention to detail
• Excellent problem solving skills

To apply, pl send your cv in word doc including details on your current salary, expected salary and notice period. You can email to resume@cap-cg.com, or click the below “Apply for this Job” button.

We regret to inform that only shortlisted candidates will be notified.

Posted by:

CAP Consulting (EA license: 14C7175)
Caroline Poh (EA Registration: R1105649)