Our client is a renowned and global investment firm. For this role, you are the department administrator supporting a department of around 8 staff doing the following functions:
Responsibilities
Event management
Assist with preparation of material for meetings with various internal and external stakeholders Assist with managing and extracting data from Salesforce database
Assist with running of group events
Presentation support
Assist with preparing and updating presentation slides and excel charts
Logistics management
Manage travel arrangements including hotels, visas, flights and other transport arrangements Manage mailing of collateral (for financial review report)
Administrative support
Manage team calendars
Arrange meetings with internal and external parties Set up meeting room prior to meeting commencing
Manage contacts (filing name cards, Salesforce database, outlook database)
Printing, filing and binding of documents
Data entry of meeting notes and other information into Salesforce database
Budget tracking
Process invoices and track payment of invoices with the Accounts Payable team Process travel / entertainment claims
File invoices systematically and track against budget
Requirements
- Min. 5 years and above relevant experience covering PA or secretarial work gained with MNCs or larger corporates
- Banking /FI or other faster paced industries (e.g. FMCG ) will be preferred.
- Stable/ non job hopping career cv history
- Strong communication skills (written and verbal) in English
- Excellent MS PowerPoint & Excel skills required
- Fast and accurate worker, independent, versatile, adaptable, able to multi-task and learn fast, team player
- Thrive in a dynamic work environment
- Strong people skills
- Open to a 12 month contract role
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