Our client is a global and renowned financial institution. This is a perm role.
Job Purpose/Background:
You will support one of the institution’s business in administrative matters. You have the key responsibility of assisting the team through regular communication with important clients, external business contacts and other professionals globally. As such, this position demands excellent communications skills (both verbal and written), the ability to balance multiple tasks and the ability to work effectively in a global, multi-cultural team environment.
The candidate must be poised for change and willing to complete any tasks assigned as identified by members of the team. You must also be willing to pitch in and help out as and when necessary, and have the flexibility to occasionally work late as required.
Key Responsibilities:
• Support a few senior management team in full spectrum of secretarial work
• Administrative matters – stationery control, banking matters, office administration
• Schedule a variety of meetings, conference calls, video conferences both internally and externally
• Coordinate info & logistics for overseas trips – flight booking, cancellation, billings and refunds
• Assist in preparation and printing of presentations & proposals
• Complete corporate card expenses and out of pocket business expenses claims
• Archive, file, scan and print documents
• Prepare and set up refreshments for major meetings
• Document work processes and SOPs
• General ad-hoc duties that being assigned eg organising team building events, etc
Experience:
• At least 5 years of experience providing full secretarial support to management level and a team.
• Advanced MS Office including Word, MS Outlook, Excel, PowerPoint
• Educated to A level standard/Poly grad as a min with related secretary/PA experience gained with larger MNCs/ institutions.
• Proven team player with a proactive style, takes initiative and has ability to work without supervision
• Excellent communication skills at all levels
• Excellent written and spoken English
• must be able to think analytically and work independently with minimal instructions/guidance
• Have initiative and confidence
• Organised and meticulous in handling details eg time scheduling, invoice processing, etc
• Self driven/motivated, prepared to work hard and put in overtime to complete tasks when needed
• Willingness to help and possess initiative
• Be open to carry electronic device for emails e.g. iPhone to remain contactable during off-office hours when needed
• Professional and independent (and yet a team player)
